Tips for moving your office locally
So, you are planning on moving your office locally? Well, commercial moving is just as complex as residential moving, if not more. What do we mean by that? Well, you have to do all the things you normally do when moving to a new home… Just on a much larger scale. For example, you still have to pack tools and machines, large appliances, and furniture. Not just that, but you also need to take into account the magnitude of the move, and the ridiculous time crunch in which you need to relocate. That’s why moving your office locally is quite an arduous task, and that is exactly why we have created this article – so you don’t make the beginner mistakes most people do when planning a commercial move.
Always make a plan when moving your office locally
It is only natural that you cannot really do office moving without some sort of a plan. If you do decide to go out on a whim and start moving your office without a plan you will soon find yourself in trouble, chaos, and despair. In order to avoid all that, make sure you start planning on time and in advance. You planning should be twofold.
Get ready for moving day
Firstly, figure out the ins and outs, the intricacies, of how you are going to approach the move. Questions like, what tools and supplies am I going to need, am I going to hire a moving company, do I have special items that need treatment, should be on the top of your list. So for example, if you need to move some antique items your company posses you know you are going to need to hire antique movers NYC.
Don’t forget to take the location where you are moving to, into consideration
Secondly, you want to figure out in what space you are going to move your office to. After you have familiarized yourself with your soon-to-be office… We recommend that you take the proper measurements of the place, and start planning out where stuff will be placed. All of the things we mentioned above should be done in context with your moving budget. For example, you do not want to get the most expensive of tools and supplies, if you won’t have the money afterwords to hire piano storage NYC for that piano that you wanted in your office.
Hire a moving company
We understand the need to skimp on expenses. But when it comes to office moving, you really must hire a moving company. There is no way around it. The reason being is that it takes a lot of time, organization, planning and experience to do this type of move right and efficient. This is not a sales pitch, it really is the smartest idea. However, we do recommend you compare moving quotes from different types of moving companies to find out which one is the cheapest and which one offers the things that you need to be accomplished. However, you might stumble on a problem during this excursion. The company that is the cheapest does not offer the things that you need. In that case, try to find a compromise. Try to find a company who can offer the things you need for the cheapest of prices.
- tip: when talking with the movers about moving quotes, make sure to give them the proper measurements. Or take them to the office so they can get the grasp of the scale that the move needs to be done on.
When moving your office locally try to skimp on most of the expenses
As we mentioned above, the only real expense you are going to have when moving offices is hiring local movers. Which is backed up by statistics, since most people use commercial movers during a move. However, that doesn’t mean that you cannot skimp on other expenses. For example, packing. Instead of hiring professional packers to help you with your move, you can simply, ask your employers to pack their belongings in cardboard boxes. This way, you are outsourcing a huge part of the moving process from yourself to your employers.
As a matter of course, don’t forget that your IT infrastructure will be a hassle to deal with. So we recommend that you relocate all of the IT infrastructures before moving other items. So as soon as you find out the moving date, make sure that you tell your team that you want to move the IT first. Also, don’t forget to tell the infotech team this, so they can formulate a plan.
Label everything when moving your office locally
Everybody knows that when moving houses, labeling is quite important. Well, the same can be said for office moving. Since there are a lot of bits and pieces to keep track of label your boxes. Create an excel spreadsheet and write the label of the box and contents of every box in that sheet. So when you are looking for any item you can simply CTRL + F, type the item you are looking for, and find the name of the box. This will save you a lot of time going through boxes, trying to find out where are the items you need.
To summarize, when moving offices, be that locally or cross country, hiring commercial movers is a must. Since the moving process requires a lot of time, dedication and efficiency. However, there are ways to skimp on other expenses such as asking your employers to pack their belongings themselves.
Lastly, we would like to recommend that when you finish the move, to have a little celebration party. As a way to thank everyone for their participation and hard work. And on that note, we thank you for reading this article, and we hope you found something useful in it.